Fee Management System
Automate fee collection, manage installments, track dues, and generate instant receipts with a secure and smart school fee management solution. Support online & offline payments with real-time reports.
Fee Structure Management
Class-wise / Stream-wise Fee Setup
Define different fee structures for each class and academic stream (Science, Commerce, Arts, etc.), allowing flexible pricing based on curriculum and facilities.
Monthly, Quarterly, Half-Yearly & Annual Fees
Configure fee cycles such as monthly, quarterly, half-yearly, or annual payments to match the institution’s financial policies.
Multiple Fee Types Management
Manage all fee categories including Tuition Fee, Admission Fee, Exam Fee, Transport Fee, and other institutional charges in one unified system.
Custom Fee Head Creation
Create unlimited custom fee heads such as lab fees, activity fees, library fees, sports fees, or special charges as per school requirements.
Session-wise Fee Planning
Plan and assign fee structures for each academic session independently, ensuring smooth transitions between academic years.
Easy Fee Structure Updates
Modify or revise fees individually for each student with full accuracy and control.
Benefits of Using a Fee Management
Time-Saving Automation
Automate fee calculation, receipt generation, and payment tracking to significantly reduce manual workload and administrative effort.
Easy Online Fee Payment
Enable parents to pay school fees anytime using UPI, Debit Card, Credit Card, or Net Banking through a secure digital payment system.
Accurate & Real-Time Reports
Access real-time, error-free reports for total collection, pending dues, paid fees, and class-wise financial insights.
Automated Fee Reminders
Send automatic SMS, WhatsApp, or app notifications for due and overdue fees to minimize delays and improve collections.
Secure & Reliable Data Management
Ensure complete data security with role-based access control, encrypted storage, and regular system backups.
Enhanced Parent Convenience
Provide parents with easy access to fee status, digital receipts, and complete payment history through the parent app.
Student Fee Assignment & Management
Individual Student Fee Assignment
Assign fees individually to each student, ensuring accurate and personalized fee management based on their class, stream, and requirements.
Category-wise Fee Management
Manage fees using multiple categories per structure, including General, OBC, RTE, Staff Child, Handicapped, and other special categories, with manual category selection for each student.
Auto-assign Fees for New Admissions
Automatically assign applicable fees to newly admitted students based on their class, stream, and category, reducing manual work.
Fee Update on Class Promotion
When students are promoted to the next class, update their fees automatically according to the new class, applicable categories, and fee structures.
Edit, Remove, Add Fees & Discounts per Student
Easily update, remove, or add fee components and apply discounts for individual students at any time, giving full manual control and flexibility in fee management.
What Our Users Say
See how our fee management system simplifies fee collection, improves transparency, and saves time for schools and parents.
"Online fee payment and instant receipts have made school fee submission completely hassle-free. I can track dues and payments anytime from my phone."
Anita Sharma
Parent
"The automated fee collection, reports, and reconciliation have reduced manual work and errors significantly. Managing accounts is now fast and accurate."
Rahul Verma
School Accountant
"Fee reminders, fine automation, and detailed reports help us maintain perfect fee discipline. The system is secure, reliable, and easy to use."
Kavita Mehta
School Admin
Fee Management System Features
A smart and secure fee management solution designed to automate fee collection, manage installments, track dues, generate receipts, and provide real-time financial reports for schools.
Fee Collection
Collect fees online and offline using cash, cheque, UPI, card, or net banking. Support partial and advance payments with automatic receipt generation.
Online Payment Integration
Integrated payment gateways like Razorpay, PayU, or Stripe. Allow parents to pay fees via mobile app with instant payment confirmation and transaction history.
Receipt & Invoice Management
Auto-generate fee receipts and invoices. Download or print PDFs with school logo and custom formats. Duplicate receipt generation supported.
Late Fee & Fine Management
Configure late fee rules with fixed or day-wise fines. Automatically calculate fines and allow fine waivers with proper authorization.
Discount & Scholarship Management
Manage fee concessions, sibling discounts, staff child discounts, and scholarships with full manual control for each student.
Fee Reports & Analytics
View daily, monthly, and yearly collection reports. Track student-wise dues, class-wise summaries, pending fees, and export reports in Excel or PDF.
Fee Reminder & Notifications
Send automatic fee reminders via SMS, email, or mobile app. Payment confirmations, overdue alerts for parents, and admin notifications included.
Security & Access Control
Enterprise-grade security with role-based access, data encryption, secure payment handling, audit logs, and controlled fee edit or deletion permissions.
Refund & Adjustment
Manage fee refunds, adjust excess payments, and handle fee adjustments during student transfer or withdrawal.
Frequently Asked Questions
Have questions? We’ve got answers to help you understand our school fee management system, online payments, automation, and security features.
Can parents pay school fees online?
Yes, parents can securely pay school fees online using UPI, debit/credit cards, net banking, or wallets through the web portal or mobile app. Instant payment confirmation and digital receipts are provided.
Does the system support installment and partial payments?
Absolutely. Schools can configure monthly, quarterly, half-yearly, or annual fee structures. Parents can make partial payments, pay in installments, or even pay advance fees as per school policies.
Are automatic fee reminders sent to parents?
Yes, the system automatically sends fee due and overdue reminders via SMS, email, WhatsApp, and mobile app notifications to ensure timely payments.
Can schools manage discounts, scholarships, and concessions?
Yes. Schools can easily configure sibling discounts, staff child concessions, scholarships, and special fee waivers. Discounts can be applied automatically based on rules or manually with proper approval.
How are late fees and fines handled?
The system allows schools to set fixed or day-wise late fee rules. Fines are calculated automatically, and authorized users can waive or adjust fines when required.
Is the fee data secure?
Yes. The system uses enterprise-grade security with role-based access control, encrypted data storage, secure payment gateways, and complete audit logs to protect all financial information.
Can we generate reports and export data?
Definitely. Schools can generate detailed reports such as daily/monthly/yearly collections, student-wise dues, class-wise summaries, and export them in Excel or PDF formats.
Does the system support fee refunds and adjustments?
Yes. Fee refunds, excess payment adjustments, and fee settlement during student transfer or withdrawal are fully supported with proper approval workflows.
Request a Demo
Fill out the form and our team will contact you shortly.
